Paper Charts, Misplaced Lab Scans & Fragmented Billing
Addiction treatment and mental health facilities manage extraordinarily sensitive patient histories, complex multi-month rehabilitation stages, and fragmented cash/installment billing schedules. Fera Mental Health & Recovery Center previously struggled with paper clinical charts and disparate spreadsheets: patient assessments were easily misplaced, installment billing was prone to manual accounting discrepancies, staff actions lacked accountability, and medical diagnostic files were vulnerable to loss.
- ✕Paper-based patient intake forms caused lost psychiatric history and clinical assessment delays.
- ✕Multi-month installment billing led to uncollected receivables and manual ledger discrepancies.
- ✕Medical attachments and diagnostic lab scans lacked secure encrypted cloud vaults and audit trails.
A Unified Clinical EHR with Standardized Staging & Encrypted Vaults
The mission was to engineer a HIPAA-aligned, zero-trust clinical operating system unifying patient intake, standardized CMS clinical scoring, installment cashier ledgers, and encrypted Bunny.net medical object storage.
Standardized CMS Clinical Intake & Longitudinal Staging
Standardized digital patient intake, psychological evaluation matrices, substance abuse history, and longitudinal recovery stage tracking.
Multi-Stage Installment Billing & Instant PDF Receipts
Automated installment calculation engine managing patient deposits, scheduled payments, overdue alerts, and on-device jsPDF receipt rendering.
5-Tier RBAC Perimeter & Encrypted Bunny.net Vault
Encrypted object storage for diagnostic lab scans and psychological evaluations paired with strict JOSE JWT cryptographic route guards and forensic audit logging.
Standardized Intake, Clinical Staging & Financial ERP Suite
Interactive viewports across four core clinical architecture modules: digital patient intake, standardized CMS assessment matrix, installment billing ledger, and encrypted RBAC security vault.
Digital Patient Intake & CMS Form Registry
Multi-tab digital registration capturing patient demographics, family structure, education, and clinical CMS profile criteria with auto-fill efficiency.
Installment Billing Ledger & Auto-PDF Receipts
Comprehensive financial management suite tracking course fees, deposit installments, itemized payment categories, and automated PDF receipt generation.
Immutable Activity Logs & Forensic Audit Trail
Forensic audit logging recording all clinical updates, staff authentication logins, cashier transactions, and discharge requests with timestamped accountability.
5-Tier Role Management & Permission Matrix
Fine-grained RBAC console configuring system permissions across core clinical data, cashier operations, discharge authorizations, and administrative security controls.
100% Digital Clinical Records, Zero Billing Leakage & Sub-150ms Retrieval
The deployed operating system eliminated paper chart errors, automated patient installment invoicing with instant PDF receipts, and established full forensic audit accountability.
Patient Record Retrieval
99.2% of patient files and clinical histories load in under 150 milliseconds.
Offline PWA Operation
Service worker caching and background sync enable uninterrupted clinical floor operations.
Encrypted Document Streaming
High-speed diagnostic scans streamed direct from Bunny.net CDN without server memory bloat.
Receipt Generation Latency
Instant on-device PDF receipt rendering and printing with auto-table formatting.
“Fera completely transformed our clinical operations. Our doctors and counselors can pull up a patient’s complete psychiatric history and substance tracking in seconds, while our finance team has eliminated all billing leakage with automated installment schedules and receipts. It is the operational backbone of our center.”
Live Platform Demonstration
Watch an end-to-end walkthrough of Fera Clinical Operating System, exploring digital patient intake, standardized CMS evaluation scoring, installment cashier workflows, and the encrypted medical document vault.
Full System Walkthrough & Intake Flow
A detailed screencast demonstrating points calculation, automated intake triage, and headless CMS publishing is currently being recorded.
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